Shanco Group — Global

Finance & Invoices

Demo data

Central invoice processing, matching, exceptions and finance review across Shanco.

One authoritative invoice record is held centrally and surfaced inside a project through an allocation — projects never hold a copy. Invoice intake is simulated: no Gmail, OCR or QuickBooks connection exists in this prototype.
InvoiceSupplierInvoice dateProjectPONetVATGrossMatchStatusException ownerAgeNext action
INV-18733Teward30/06/2026C343PO-C343-118£12,333£2,467£14,800MatchedReady to PostChelsea Morris39dFinance review, then Mark as Posted.
INV-20411Naylor06/07/2026C343—£3,180£636£3,816MismatchExceptionRob Hedley34dPO Missing — with Rob Hedley.
INV-77120Tarmac28/06/2026C343PO-C343-124£10,240£2,048£12,288MismatchExceptionRob Hedley40dPO Value Discrepancy — with Rob Hedley.
INV-4489CPM09/07/2026C343PO-C343-131£2,160£108£2,268MismatchExceptionChelsea Morris31dVAT Anomaly — with Chelsea Morris.
INV-GAP-9931GAP Hire05/07/2026C343—£4,875£975£5,850Partial MatchExceptionBen Carter35dPlant Invoice Review — with Ben Carter.
INV-55021Marsden Quarry11/07/2026C343PO-C343-136£3,915£783£4,698Partial MatchExceptionTracy Bell28dFinance Rule / Approval — with Tracy Bell.
INV-18744Teward14/07/2026C343PO-C343-140£2,760£552£3,312Partial MatchNeeds ReviewChelsea Morris26dFinance review of the partial match.
INV-18690Teward12/06/2026C343PO-C343-118£6,480£1,296£7,776MatchedPostedChelsea Morris56dPosted — visible against the project.
INV-20455Naylor08/07/2026C344PO-C344-052£1,590£318£1,908MatchedReady to PostChelsea Morris32dFinance review, then Mark as Posted.
INV-77260Tarmac16/07/2026Unconfirmed—£2,480£496£2,976ExtractedReceivedChelsea Morris24dConfirm project and complete extraction review.
INV-4502CPM27/06/2026C343PO-C343-131£1,620£324£1,944MatchedReady to PostChelsea Morris22dFinance review, then Mark as Posted.

Exception queue

5 open
Exceptions by owner
  • Rob Hedley (Buyer) — 2
  • Chelsea Morris (Accounts Admin) — 1
  • Tracy Bell (Accounts Manager) — 1
  • Ben Carter (Plant Manager) — 1
Oldest open exception
FX-002 — Tarmac invoice exceeds ordered value (40d)
Beyond review window
5 exceptions
Demo configuration — 7 days. Real review window governed in Finance Rules.
RefInvoiceSupplierProjectReasonValueOwnerAgePriorityStatus
FX-001INV-20411NaylorC343PO Missing£3,180Rob Hedley34d · OverdueHighOpen
FX-002INV-77120TarmacC343PO Value Discrepancy£10,240Rob Hedley40d · OverdueHighInvestigating
FX-003INV-4489CPMC343VAT Anomaly£2,160Chelsea Morris31d · OverdueMediumWaiting for Information
FX-004INV-GAP-9931GAP HireC343Plant Invoice Review£4,875Ben Carter35d · OverdueMediumOpen
FX-005INV-55021Marsden QuarryC343Finance Rule / Approval£3,915Tracy Bell28d · OverdueHighOpen

Financial values, VAT, nominal codes, WIP, GRNI, journals and QuickBooks states shown in this prototype are illustrative demo data. The workflow and record relationships demonstrate the intended Shanco OS process. No Gmail, OCR or QuickBooks integration is connected.

INV-4502

CPM

MatchedReady to PostC343Received 19/07/2026 · 22d
Gross
£1,944demo

Next: Finance review, then Mark as Posted.

Invoice record

Prototype extracted data — values are seeded for the demonstration. No OCR or AI extraction is connected.

Supplier
CPM
Invoice number
INV-4502
Invoice date
27/06/2026
PO number
PO-C343-131
Net
£1,620demo
VAT
£324demo
Gross
£1,944demo
Job code
C343
Nominal coding hint
Materials / Drainage
Confirmed nominal
5020 — Materials / Drainage
Original file
CPM_INV-4502.pdf
Source
Shared Finance Inbox — simulated
LineQtyRateNetVATMaterial
DN450 Manhole Rings — balance3 no£540£1,62020% · £324—

Matching

Supplier
Invoice: CPM · Reference: CPM
Match
Project
Invoice: C343 · Reference: C343
Match
PO value
Invoice: £1,620 · Reference: £6,480
Review
VAT
Invoice: £324 · Reference: Expected pattern for CPM
Match
Lines / quantity
Invoice: 1 line · Reference: 1 ordered line
Match
Delivery evidence
Invoice: None linked · Reference: Project delivery records
Review
Material evidence
Invoice: None linked · Reference: Project material records
Review
  • Invoice date falls in a period that has already been locked.

A missing site record does not make an invoice invalid — it creates a review signal.

Project allocation

The project view is a filtered view of this single authoritative invoice record — no project copy is created.

Related records

PO PO-C343-131 · £6,480

Activity / audit

Seeded history is not replayed in the prototype. Actions taken in this session appear here and in the project audit trail.

Open project audit trail

Financial values, VAT, nominal codes, WIP, GRNI, journals and QuickBooks states shown in this prototype are illustrative demo data. The workflow and record relationships demonstrate the intended Shanco OS process. No Gmail, OCR or QuickBooks integration is connected.