Shanco Group — Global

Finance & Invoices

Demo data

Central invoice processing, matching, exceptions and finance review across Shanco.

One authoritative invoice record is held centrally and surfaced inside a project through an allocation — projects never hold a copy. Invoice intake is simulated: no Gmail, OCR or QuickBooks connection exists in this prototype.

Invoice	Supplier	Invoice date	Project	PO	Net	VAT	Gross	Match	Status	Exception owner	Age	Next action
INV-18733	Teward	30/06/2026	C343	PO-C343-118	£12,333	£2,467	£14,800	Matched	Ready to Post	Chelsea Morris	39d	Finance review, then Mark as Posted.
INV-20411	Naylor	06/07/2026	C343	—	£3,180	£636	£3,816	Mismatch	Exception	Rob Hedley	34d	PO Missing — with Rob Hedley.
INV-77120	Tarmac	28/06/2026	C343	PO-C343-124	£10,240	£2,048	£12,288	Mismatch	Exception	Rob Hedley	40d	PO Value Discrepancy — with Rob Hedley.
INV-4489	CPM	09/07/2026	C343	PO-C343-131	£2,160	£108	£2,268	Mismatch	Exception	Chelsea Morris	31d	VAT Anomaly — with Chelsea Morris.
INV-GAP-9931	GAP Hire	05/07/2026	C343	—	£4,875	£975	£5,850	Partial Match	Exception	Ben Carter	35d	Plant Invoice Review — with Ben Carter.
INV-55021	Marsden Quarry	11/07/2026	C343	PO-C343-136	£3,915	£783	£4,698	Partial Match	Exception	Tracy Bell	28d	Finance Rule / Approval — with Tracy Bell.
INV-18744	Teward	14/07/2026	C343	PO-C343-140	£2,760	£552	£3,312	Partial Match	Needs Review	Chelsea Morris	26d	Finance review of the partial match.
INV-18690	Teward	12/06/2026	C343	PO-C343-118	£6,480	£1,296	£7,776	Matched	Posted	Chelsea Morris	56d	Posted — visible against the project.
INV-20455	Naylor	08/07/2026	C344	PO-C344-052	£1,590	£318	£1,908	Matched	Ready to Post	Chelsea Morris	32d	Finance review, then Mark as Posted.
INV-77260	Tarmac	16/07/2026	Unconfirmed	—	£2,480	£496	£2,976	Extracted	Received	Chelsea Morris	24d	Confirm project and complete extraction review.
INV-4502	CPM	27/06/2026	C343	PO-C343-131	£1,620	£324	£1,944	Matched	Ready to Post	Chelsea Morris	22d	Finance review, then Mark as Posted.

Exception queue

5 open

Exceptions by owner

Rob Hedley (Buyer) — 2
Chelsea Morris (Accounts Admin) — 1
Tracy Bell (Accounts Manager) — 1
Ben Carter (Plant Manager) — 1

Oldest open exception

FX-002 — Tarmac invoice exceeds ordered value (40d)

Beyond review window

5 exceptions

Demo configuration — 7 days. Real review window governed in Finance Rules.

Ref	Invoice	Supplier	Project	Reason	Value	Owner	Age	Priority	Status
FX-001	INV-20411	Naylor	C343	PO Missing	£3,180	Rob Hedley	34d · Overdue	High	Open
FX-002	INV-77120	Tarmac	C343	PO Value Discrepancy	£10,240	Rob Hedley	40d · Overdue	High	Investigating
FX-003	INV-4489	CPM	C343	VAT Anomaly	£2,160	Chelsea Morris	31d · Overdue	Medium	Waiting for Information
FX-004	INV-GAP-9931	GAP Hire	C343	Plant Invoice Review	£4,875	Ben Carter	35d · Overdue	Medium	Open
FX-005	INV-55021	Marsden Quarry	C343	Finance Rule / Approval	£3,915	Tracy Bell	28d · Overdue	High	Open

Financial values, VAT, nominal codes, WIP, GRNI, journals and QuickBooks states shown in this prototype are illustrative demo data. The workflow and record relationships demonstrate the intended Shanco OS process. No Gmail, OCR or QuickBooks integration is connected.

Finance rules — governed configuration

PO matching rule
Supplier, project and PO must be identified before an invoice can be marked Ready to Post.
Tolerance rule
Configured tolerance — final value to be governed in Finance Rules.
VAT review rule
VAT treatment outside the supplier's usual pattern is routed to Accounts Admin.
Plant routing rule
Plant and hire invoices are routed to the Plant Manager for period review.
Nominal coding convention
Cost category and nominal code are confirmed by finance before posting.
Exception review window
Demo configuration — 7 days used for prototype ageing only.

Read-only prototype panel. No numerical tolerance has been fixed.

Month end

Posted invoices and project allocations feed the month-end WIP and GRNI position.

Open Month End & WIP